It all starts with a verified fleet record.
Vaultnex keeps your dispatch, hours-of-service, and books in one record that stays current — not a folder you update once and forget.
Every fleet has a compliance standard.
The challenge isn't setting it. It's keeping it current.
Hours drift daily
A driver's clock changes by the hour. A record checked once a week is already out of date.
Filings pile up
Fuel tax and IFTA paperwork left for quarter-end turns into a scramble instead of a routine.
Standards need enforcement
A dispatch and compliance standard only holds if someone is actually watching it every day.
A fleet record changes how compliance gets verified.
Most fleets treat dispatch, HOS, and accounting as three separate folders — checked at three different times, by three different people, on three different schedules.
Vaultnex keeps them as one continuously updated record, with a direct line to the person watching each piece.
See The ServicesOne team. Three direct lines.
No ticket queue — each part of your record has one person behind it.
Loads booked, confirmed, tracked.
Matthew matches loads to your lanes, books them, and sends rate confirmations directly — so trucks stay loaded without a driver waiting on a callback.
Reach Matthew →A clock watched before it runs out.
Rachel's desk tracks every driver's hours continuously and flags a problem early — an alert before a violation, not a citation after one.
Reach Rachel →Books closed, filings on time.
Andrew tracks fuel tax by jurisdiction all quarter and files IFTA on time, then closes a P&L every month — nothing assembled by you at the last minute.
Reach Andrew →What fleets notice first.
"Matthew already knows my lanes. I stopped explaining my business to a new dispatcher every few months."
"Rachel's team flagged a driver approaching his limit before it became a problem at the scale house."
"First quarter in years IFTA wasn't a scramble on the last day. Andrew just has it ready."
Two ways to bring us in.
No rate card — every engagement is scoped to your fleet size and lanes, not a fixed tier.
Full Fleet Record
Dispatch, HOS monitoring, and accounting kept as one engagement, scoped to your fleet. Month to month — cancel any time.
Reach MatthewCompliance & Books Only
Already dispatching in-house? Rachel and Andrew cover HOS monitoring and accounting as a standalone engagement.
Reach AndrewReach the desk that handles it.
No shared inbox, no rotating rep — each part of your record has one direct line.
- → Book a load or ask about lanes: Matthew.
- → Ask about a driver's clock or a flagged violation: Rachel.
- → Ask about IFTA, fuel tax, or your P&L: Andrew.
Before you reach out
It's the single place your dispatch activity, HOS status, and accounting standing live together — updated continuously instead of checked once and filed away.
No — Vaultnex layers dispatch, HOS monitoring, and accounting on top of whatever compliant ELD your trucks already run.
Rachel's team alerts you and the driver ahead of time, with the next available reset window — handled before it ever reaches a scale house.
No. We work with single-truck owner-operators up through fleets of a hundred-plus — every engagement is scoped to you, not a fixed tier.
Yes — email Andrew directly and he'll scope an accounting-only engagement, separate from the full fleet record.